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Rules and Regulations


Membership is open to all the staff and the students of SRM Institute of Science and Technology (formerly known as SRM University).


The working hours of the University Libraries are as follows:

Central Library

Monday to Friday - 8.00 a.m. to 12.00 midnight .
Saturday & Sunday
Summer Holidays - 9.00 a.m. to 5.00 p.m.

Architecture Library

Monday to Friday - 8.30 a.m. to 4.30 p.m.
Saturday & Sunday - Holiday

Circulation Counter

Monday to Friday - 8.15 am to 9.00 pm
Saturday & Sunday - 10.00 am to 4.30 pm


All government/ University holidays will be observed

Category No. Books Issued Duration
Teaching Staff 6 Full semester
Supporting Staff
Lab Assistants


15 days
15 days
Student Members
Under Graduate
Post Graduate
Research Scholars


15 days
15 days
15 days

Note: Additional two books shall be issued to those students who are securing CGPA of 8.5. The HOD can recommend the list to library through the Director.

Members are responsible for all the books borrowed on their cards.

All final year student members should get "No Dues Certificate" (NOC) from the University Library. The Course Completion/Mark Sheet, Degree Certificate will be given only on production of the NOC from the University Library.

Similarly, the staff members who intend to leave the University should settle all the dues including the ID cards and obtain a "No Dues Certificate" (NOC) from the University Librarian.

  • Loss of ID cards should be reported immediately to the University Library/ID Card Division  and ID Number has to be blocked  to avoid misuse of the card
  • Duplicate cards will be issued by the SRM Printing - ID Card Division, 2nd Floor , University Building ,  on payment of Rs.1000/- (Rupees One thousand only) through Demand Draft in favour of SRMIST, payable at Chennai, for all members on giving an undertaking that they will continue to be held responsible for any loss arising from inadvertent use or misuse of the card lost.
  • Books other than reference books will be issued to student members for a period of 15 days only. For teachers, the loan period is one full semester
  • Reference Books, Encyclopaedias, Hand Books, Dictionaries, Periodicals, Student Project Report, Dissertations, Theses and Back Volumes will not be issued and THEY ARE ONLY FOR REFERENCE
  • Two renewals will be permitted if there are no reservations against these books. For renewal, books have to be presented physically at the library counter
  • Also the member can renew the same through the website through their log in
  • Members, before leaving the counter must satisfy themselves as to whether the books, which they intend to borrow, are in good condition and any damage/marking should be immediately reported to the Librarian failing which the member to whom the book was issued will be held responsible
  • Books that are in special demand shall be lent for shorter periods as may be necessary and books lent out may be recalled at any time, if required
  • Absence will not be accepted as an excuse for the delay in the return of books
  • Members are advised to return/renew the books on or before due date marked on the book
  • A borrowed book should be returned on the due date, failing which a penalty of Rs.10/- will be collected as overdue charge per day
  • Undue delay in returning the books will result in the cancellation of membership

Loss of books, if any, should be reported to the library immediately and it should be replaced with a new copy along with a levy of overdue charges if any.

In case the borrower is unable to replace the books that are lost, he will be levied a penalty three times the cost of the book plus overdue charges, if any.


Members can reserve books that have been issued through the library website: The availability status shall be informed to the members by email or they can check reservation status column in the library website. The reserved book/s will be kept at the counter for 2 days for issue. If members fail to collect the book/s within 2 days, the books will be given to the next member in the wait list.


  • Students can borrow a laptop from the library for a period of 15 days only

  • A borrowed laptop should be returned on the due date, failing which a penalty of Rs.50/- will be collected as overdue charge per day

  • Neither the loan period will be extended nor will a laptop transfer be permitted

  • System settings set at the time of issue should not be changed

  • No password protection for booting the system should be set

  • Please check the working condition of the laptop carefully at the time of issue

  • For additional application software requirement please contact the University Networking Centre (UNIC)

  • A member shall be wholly responsible for any physical damage of the laptop and accessories

  • In case of any loss or damage to the laptop the cost will be recovered from the borrowing members

  • All members should display their identity cards prominently and it should be produced to the security if required

  • Personal books, files and other articles (except a small notebook or loose sheets of papers) are not allowed inside the library. Members have to deposit their personal belongings at the Property Counter near the entrance

  • Silence should be observed strictly inside the library

  • Using of Cell Phones inside the library is prohibited

  • A member shall be responsible for any damage done by him/her to the books or other University properties. He/she will be required to replace the book or other damaged property

  • Misbehaviour in the library will lead to cancellation of membership and also lead to serious disciplinary action

  • Any marking or writing inside the books by the members is strictly prohibited. If any damage/marking is found, the member should replace the book

  • Not withstanding anything contained in these rules, the decision of the authorities of the University in all matters shall be final and binding