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Rules and Regulations



Membership is open to all the faculty, staff, research scholars and students of SRM Institute of Science and Technology (formerly known as SRM University).

Working Hours

The working hours are as follows:

A. Central Library


Working Hours

Transaction Hours(Issue, Return & Renewal)

Monday - Friday

08.00 AM to 10:00 PM

08.00 AM to 09:30 PM

Saturday & Sunday

09:00 AM to 06.00 PM

09:00 AM to 06.00 PM

Summer Holidays (Except Sunday)

9.00 AM to 6.00 PM

9.30 AM to 5.30 PM


B. Architecture Library and School of Law Library

Monday to Friday 8.30 am to 4.30 pm.

Saturday & Sunday Holiday

C. Library Office

Monday to Saturday 9.00 am to 5.00 pm

Sunday Holiday

Lunch Break 1.15 pm to 1.45 pm

D. Holidays

All Government/University Holidays

Membership Category


No. of Books Eligible


Teaching Faculty


Full semester

Supporting Staff



15 days

Lab Assistants


15 days

Student Members

Under Graduate


15 days

Post Graduate


15 days

Research Scholars


15 days

Note: Additional two books are issued to those students who secure a CGPA of 8.5 and above. The HOD can recommend the list to the library through the Director.

Members are responsible for all the books borrowed on their cards.

All final year student members should get “No Dues Certificate” from the University Library. The Course Completion/Mark Sheet, Degree Certificate will be given only on production of the No Dues Certificate from the University Library.

Similarly, the staff members who intend to leave the Institution should settle all the dues including the ID cards and obtain a No Dues Certificate (NOC) from the University Librarian.

Loss of ID Cards

  • Loss of ID cards (Smart Card 4K) should be reported immediately to the University Library so as to block the account.
  • Duplicate ID cards will be issued by the Department of ITKM on payment of Rs.1000/-for all members on giving an undertaking that they will continue to be held responsible for any loss arising from the inadvertent use or misuse of the lost card.

Lending Of Books

  • Books other than reference books will be issued to student members for a period of only 15 days. For teachers, the loan period is one full semester.
  • Reference Books, Encyclopedias, Hand Books, Dictionaries, Periodicals, Student Project Reports, Dissertations, Theses and Back Volumes will not be issued and IT IS ONLY FOR REFERENCE.
  • Two renewals will be permitted if there are no reservations against these books. For renewal, the books have to be produced at the library counter.
  • The member can also renew the same through online using their login.
  • Members, before leaving the counter, must check whether the books they intend to borrow are in good condition; any damage/marking should be immediately reported to the Librarian failing which the member to whom the book was issued will be held responsible.
  • Books that are in special demand shall be lent for shorter periods as may be necessary, and books lent may be recalled any time, if required.
  • Absence will not be accepted as an excuse for the delay in the return/renewal of books.

Over Due Charges (Late Fee)

  • Members are advised to return/renew the books on or before the due date marked on the book, failing which a penalty will be collected. The details of the penalty are as follows:

01 - 15 days Rs.1/-per day

16 - 30 Days Rs.2/- per day (from day one)

31 days and above Rs.5/- (from day one)

Undue delay in returning the books will result in the cancellation of membership.

Loss of Books

Loss of books, if any, should be reported to the library immediately and it should be replaced with a new copy along with the overdue charges, if any.

Twice the cost of the book/s if the book/s purchased within 5 years and books are purchased 5 years and above, member can pay three times the cost of the book/s plus overdue charges, if any,

Reservation Of Books

Members can reserve books that have been issued through the library website: The availability status will be informed to the members by email, or they can check the reservation status in the library web site. The reserved book/s will be kept at the issue counter for 2 days. If members fail to collect the book/s within 2 days, the books will be given to the next member in the wait list.

Lending Of Laptop

  • A laptop can be borrowed from the library for 14 days.
  • A borrowed laptop should be returned/renewed on the due date, failing which a penalty of Rs.50/- will be collected as late charge per day.
  • The loan period will be extended and transfer to other member also not be permitted.
  • System settings set at the time of issue should not be changed.
  • No password protection for booting the system should be set.
  • The working condition of the laptop should be carefully checked at the time of issue. The ITKM can be contacted for additional application software requirement.
  • The concerned member should bear the sole responsibility for any physical damage to the laptop and its accessories.
  • In case of any loss or damage to the laptop, the cost shall be recovered or replace from the concerned members


  • All members should display their identity cards prominently, and it should be produced to the security, if required.
  • Personal books, files and Hardbound materials and other articles (except a small note book or loose sheets of papers) are not allowed inside the library. Members have to deposit their personal belongings at the deposit counter near the entrance.
  • Silence should be strictly observed inside the library.
  • Use of mobile phones inside the library is prohibited.
  • The members are accountable for any damage caused by them to the books or other University properties. If so, they will be required to replace the book or other damaged material.
  • Misbehavior in the library will lead to cancellation of membership and other serious disciplinary action.
  • Any marking or writing in the books is strictly prohibited. If any damage/marking is found, the concerned member should replace the book.
  • Irrespective of any of the above, the decision of the University authorities in all matters is final.